Development & Database Specialist

Department: Development

Reports To: Chief Development Officer

Salary Status: Full-Time, Non-Exempt

About us:

Pinellas Education Foundation is a nationally recognized, dynamic non-profit organization committed to transforming students’ lives, empowering them to achieve their full potential, and providing teachers with the resources they need to excel in the classroom. Through innovative initiatives, a strong partnership with Pinellas County Schools, and collaboration with community partners, the Foundation works tirelessly to accelerate educational achievement for all students.

What we are looking for:

We are looking for our next team member who wants to contribute to making a difference for students in Pinellas County. Our mission only happens when we have great talent working collaboratively. The Database Specialist is responsible for the management, integrity, and strategic use of the organization’s donor and development database. This role reports to the Chief Development Officer and supports fundraising operations through gift processing, reporting, data analysis, system administration, prospect research support, and continuous improvement of development processes and data practices. This position will be considered for a hybrid remote work schedule upon completion of 60-day probationary period.

What we offer:

We offer an excellent comprehensive benefits package to eligible employees including health, dental and vision insurance, life insurance, STD/LTD, 403B retirement plan with profit sharing contributions, flexible and dependent care spending accounts, and misc. worksite benefits. For the current plan year, we pay 100% of the employee’s premium for one of the comprehensive medical plans offered. Eligible employees will receive 11 paid holidays plus 1 week off around Christmas and New Year’s, PTO days, and more!

Responsibilities:

• Maintain and manage the organization’s donor and development database, ensuring accuracy, integrity, security, and effective stewardship of data.
• Oversee gift processing, donor records, online giving, event data management, and related development operations activities.
• Manage Raiser’s Edge/CRM system configuration, workflows, user access, and ongoing system optimization.
• Conduct regular audits, quality reviews, and data maintenance activities to support strong data governance and compliance with organizational standards.
• Develop, document, and improve database procedures, workflows, and operational best practices.
• Generate reports, dashboards, data analysis, and segmented lists to support fundraising, donor stewardship, campaigns, events, and organizational decision-making.
• Support prospect research, donor insights, and development initiatives through accurate reporting and data management.
• Assist with tracking fundraising performance, campaign activity, and development metrics.
• Support departmental planning, budgeting, and operational reporting needs.
• Serve as the internal Raiser’s Edge/CRM resource by providing guidance, troubleshooting, training, and support to staff.
• Collaborate across teams to support fundraising activities, donor engagement efforts, events, and communication initiatives.
• Contribute to ongoing improvements in development systems, processes, and operational effectiveness.
• Perform other duties as assigned in support of organizational priorities.

Skills and Attributes:

• Strong proficiency with Microsoft Office applications, particularly Excel in the capacity of conditional mail merges, pivot reports, graphs, and advanced formulas.
• Knowledge of database management principles, reporting, data integrity, and systems administration.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Strong interpersonal, communication, and customer service skills.
• Excellent attention to detail and commitment to data accuracy.

Educational/Experience:

• A Bachelor's degree preferred or equivalent combination of education and experience.
• Experience with CRM platform required and Raiser’s Edge experience preferred.
• Experience with gift processing, reporting, financial reconciliation, or related administrative operations preferred.

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Prolonged periods of sitting at a desk, working on a computer, and standing.
• Must be able to lift up to 15 pounds at times.
• Standing, walking, carrying, bending, sitting, lifting, and driving.

Work Environment:

This position works out of our Largo office. Traveling to and attending occasional morning, afternoon, night, or weekend events will be required.

Disclaimer: The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Pay: $23.00 - $24.50 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan

Work Location: Hybrid remote in Largo, FL 33773